Thank you for choosing Overland!

WE WELCOME YOUR APPLICATION TO JOIN US!

When we receive your application, if your first choice is available, we will: (1) email you to thank you and confirm your child's placement, (2) charge a deposit of $795 to your credit card, and (3) send you an email with a link to our enrollment forms. If your first choice is not available, we will email you to discuss other options (and we will not charge your credit card).

FINAL PAYMENTS ARE DUE MARCH 1

All final payments are due on March 1 (for applications received after March 1, all final payments are due immediately).

ENROLLMENT FORMS ARE DUE MARCH 1

All enrollment forms are due on March 1 (for applications received after March 1, all enrollment forms are due immediately).

A NOTE ABOUT OUR ENROLLMENT FORMS

We seek to partner with parents to make the right placement for each of our applicants. Upon receipt of your child’s enrollment forms, if we have any questions or concerns, we will be in touch with you. If the offer of a spot is withdrawn, we will refund your deposit and final payment in full.

NON-DISCRIMINATION POLICY

Overland prohibits discrimination against and harassment of any employee or any applicant for employment, or any camper or any applicant to join one of our camps, because of race, color, national or ethnic origin, age, marital status, familial status, genetics, ancestry, religion, disability, sex, sexual orientation, gender identity and expression, veteran or military status, military service or any other characteristic protected under applicable federal or state law. All personnel responsible for hiring and promoting employees, for admitting and enrolling campers, for leading and supporting campers, and for developing and implementing camp programs or activities are charged to support this effort and to respond promptly and appropriately to any concerns brought to their attention. Individuals who feel they have been treated in a way that violates this policy and/or federal, state or local employment laws are encouraged to notify one of Overland’s directors. Overland will not take any retaliatory action in response to an individual’s complaints.

Please review our current Covid-19 Policy (available on our website here), and acknowledge reading, understanding, and agreeing to it below.

MEALS: GENERAL INFORMATION

Good food (and plenty of it!), excellent nutrition and fun are the goals of Overland’s meals. Each group buys, prepares and eats all of its meals together. Our campers, with their leaders’ supervision, prepare all meals. At Overland, meals are a group experience, an important way to foster connection with and consideration for other group members.

ALLERGIES & INTOLERANCES

We recognize there are many young people with food allergies or intolerances. We welcome these young people’s interest in joining us, and we ask parents of a prospective Overland camper with an allergy/intolerance to please consider the following important information.

Most meals at Overland are prepared in basic kitchens (or outdoors), and groceries are typically purchased from small stores with limited choices. As a result, meals are prepared and served in what may be allergen-contaminated environments, and on many trips allergen-free/gluten-free foods are not readily available. While we cannot guarantee allergen-free meal settings, we will do what is reasonable to provide allergen-free/gluten-free foods on those trips where available.

In all things, our top priority is to help maintain all campers’ well-being; to this end, all Overland leaders are trained to recognize and respond to allergic reactions, including administering antihistamines and epinephrine (both are carried in every trip’s first aid kit); leaders carry cell phones and, in some cases, satellite communication devices, so that should the need arise, emergency personnel can be contacted and their services requested. It is important for all prospective parents to understand that many groups travel in remote areas where emergency services may not be easily or readily accessible.

OUR ADMISSIONS PROCESS IS COLLABORATIVE

During our admissions process we will review all submitted Allergy Questionnaires to understand the applicant’s allergy/intolerance (to preview the Allergy Questionnaire please click here). We will then consider whether or not the applicant’s allergy/intolerance may be reasonably accommodated. If our admissions team has any concerns they will contact the parent. In this conversation we will seek to learn more about the allergy/intolerance; and we will discuss the available grocery stores, emergency services and medical facilities on the applied for trip. These conversations generally have one of three outcomes:

• The applicant is placed on the applied for trip if the applicant otherwise qualifies.
• We offer a different trip if the applicant otherwise qualifies.
• We recommend waiting a year and re-applying.

MANAGING FOOD ALLERGIES/INTOLERANCES IS A PARTNERSHIP

Our commitment is to the health and well-being of each of our campers. Our goal is to partner with parents and campers—a partnership in which:

• We clearly describe our programs and policies;
• Parents clearly describe their child’s allergies or intolerances, and their child’s maturity level and capability to self-manage his or her allergy or intolerance.
• We work together with parents in a collaborative and interactive process to determine if there are reasonable accommodations that can be made so that otherwise qualified applicants can participate in our programs.
• Campers on a program take an active role in managing their allergies, including reading food labels as needed, eating only those foods with known ingredients, and seeking a leader if a reaction is suspected.

VEGETARIANS, VEGANS & SPECIALIZED DIETS

Every summer there are many vegetarians who join our groups and who enjoy meat-free meals. We are happy to welcome these campers as long as they understand they will share in the group’s meals but will simply have the meat portion withheld. For example: sandwiches at lunch with lettuce, tomato and cheese (while the rest of the group has sandwiches with sliced turkey or ham); pasta at dinner with a tomato sauce (while the rest of the group has pasta with a meat sauce). We sometimes have requests from applicants with specialized diets—vegans, for example—to provide separate, specialized meals. As much as we’d like to be able to accommodate these applicants, the limitations of our kitchens, the size of available grocery stores and the importance of group meals make it impractical to provide separate, specialized meals.

Overland's programs provide outdoor exploration experiences that are not limited to a single location. As a result, given the nature of these programs, there are no refrigerators on Overland adventures and Overland does not provide refrigeration or cooling for campers' medication.

EXPECTATIONS

Overland programs are wholesome, structured experiences with high expectations of each camper’s behavior. Our campers are expected to be enthusiastic, positive, helpful and supportive of each other and of their leaders; they are expected to have chosen an appropriate trip for their interests and abilities; they are expected to have prepared adequately so that they can keep up physically and participate in all of the group’s activities; they understand that smoking, using any tobacco product, drinking alcohol or using any drugs (other than prescribed medications) is strictly prohibited. We reserve the right to dismiss any camper for any reason whatsoever—including but not limited to: rule breaking, misbehaving or an inability to fully participate or to keep up physically. Campers who are dismissed receive no refund and all costs associated with the dismissal are the sole responsibility of the parents/guardians.

PHONES

To maximize independence and self-reliance, we do not permit phone calls, emails or text messages to or from our campers (the exceptions to this are: your child will contact you on arrival and departure with our phones and assistance, and in the case of an emergency). If your child brings a phone for use while en route to Overland, consider sending an inexpensive prepaid phone instead of an expensive smartphone. All phones will be collected on arrival and returned at departure. While we will take reasonable steps to prevent damage, theft or loss to phones, we take no responsibility for phones and we will not make any reimbursements for lost, damaged or stolen phones.

OTHER ELECTRONICS

Cameras are welcome but please do not bring any other electronics (e.g., iPods, iPads, Kindles or other readers, GPS or similar devices). All electronics (except cameras) will be mailed home on arrival (at your risk and expense).

COMMUNICATION

During the summer, the Overland office is staffed from 8:30 a.m. to 8:00 p.m. seven days a week (outside of office hours our answering service provides coverage). Our leaders in the field are in touch with our office regularly; they carry cell phones (and in some cases satellite communication devices).

To help campers meet our high expectations of independence and self-reliance and to ensure that leaders are devoting all of their time and energy to the group, we ask you to refrain from calling the Overland office for updates on your child.

Please be assured that anytime a camper is treated for an injury or illness by a doctor or medical personnel you will be contacted by us: an Overland director will call you to explain the nature of the injury or illness and the proposed treatment. In almost every situation, parents are typically able to speak with the attending medical personnel, with their child’s leaders and with their child.

A deposit of $795 is due with the application. Full payment is due on March 1^st. For applications received after March 1^st, full payment is due immediately.

Please note:

• If your child’s trip choices are not available, we will not charge your credit card.
• We accept credit cards for the deposit of $795 and accept credit cards (with a 3% fee) or checks (paper or electronic) for the final balance.
• If, upon our review of your child’s enrollment forms, the offer of a spot is withdrawn, a full refund of all payments will be made.
• If, at any point in the admissions process we determine that you have provided incomplete, misleading or false statements, we may withdraw the offer of admission and no refund of any payments will be made.
• If you withdraw your child before March 1^st (notice of the withdrawal must be made in writing), $295 of the $795 deposit is refundable.
• If you withdraw your child after March 1^st, there are no refunds for any reason whatsoever (including, but not limited to: voluntary withdrawal, illness or injury, summer school, security concerns or any other reason).
• If your child leaves a trip after it starts, there are no refunds for any reason whatsoever, including, but not limited to: voluntary withdrawal, illness or injury, dismissal by Overland (due to discipline, behavior, lack of fitness or motivation, etc.), security concerns or any other reason. Any costs incurred by Overland related to an early departure are the sole responsibility of the parents.