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Thank you for choosing Overland!

Our online application has four sections that you can toggle between at any time by clicking the headings above. You will only be able to submit the application once all required fields (marked with an asterisk) are completed. If you have any questions, please call us at 413-458-9672.

You'll need the following:

  • About 10 minutes.
  • Your desired first, second and third choice trips and start dates. If you do not have a second or third choice, you can leave these fields blank.
  • A credit card (Visa, MasterCard or American Express) with a valid billing address. Sometimes, international billing addresses are rejected; please call us if you have difficulty applying.

After you apply:

  • Upon clicking submit, you will receive an automated email from Overland confirming that your application has been sent successfully.
  • Your credit card will be authorized but will not be charged.
  • During our normal business hours, we will review applications in the order in which they are received.
  • If your first choice program and start date are available, we will call you to confirm your placement and charge your credit card. You will then receive an email with instructions to log in to our Family Portal, where you can find the Admissions Review Forms, your invoice and pre-trip information.
  • If your first choice is not available, we will call you to discuss options and will not charge your credit card.

Select a Trip

Please select a preferred trip & start date. We will discuss with you any start date conflicts upon confirming your spot on the program.

Need help choosing a program? Find more information here!



Camper & Family Information

Returning Camper? Log in

Camper Information

Camper Name
Date of Birth
Gender*
School Information
Height*
Weight (lbs)*
T-shirt Size
Camper's Email Address
Home Address

Parent/Guardian 1*

This person is the preferred contact for all communications.
Name
Primary Phone*
Secondary Phone
Email Address

Parent/Guardian 2

Name
Primary Phone
Secondary Phone
Email Address
Should this person be included in all communications?

With whom does the camper live?
Is Parent/Guardian the sole legal parent/guardian of the camper?

Overland requires signatures from all legal guardians on our Terms of Agreement and Acknowledgment and Assumption of Risks & Release and Indemnity Agreement. If you are not the sole legal parent/guardian, please list the name and contact information for the other legal guardian above.


Additional Information

How did you hear about us?
Is the camper an Overland alumnus/alumna?
Names and Current Grades of Siblings
Are any siblings Overland alumni/alumnae?
Is the camper traveling with a friend? If so, what is their name?* What's this?
Additional Comments

Overland's Admission Policy

INTRODUCTION

Joining an Overland group is a two-step process. During the first step, Placement, we determine whether or not there is space available and, if so, tentatively hold a place for the camper pending the Admissions Review process. During the second step, Admissions Review, we carefully review each applicant’s Admission Review Forms to determine whether or not he or she qualifies for admission in our sole judgment and discretion -- it's important to note that admissions at Overland is selective, is based upon our thorough review of these forms, and, as a result, we are not open to the general public (instead, we work hard to make admissions decisions that are right for our applicants and for our programs). The following is a description of the process; please call us with any questions or concerns that you have—and thank you for your interest in Overland!

STEP ONE: PLACEMENT

When we receive your son or daughter’s application if the first choice is available, you will receive a phone call and an email containing a link to our Overland Portal where you will find our Admissions Review Forms and we will accept your deposit to hold your child’s place in the program pending a favorable Admissions Review. If the first choice is not available, we will call you to confirm that the second choice is acceptable. If neither the first choice nor second choice is available, we will call you to discuss options. For those campers placed on our waitlist, we will notify you as soon as a spot becomes available.

Please note:

  1. If the first choice is not available your credit card will not be charged until we notify you and confirm that you want the second choice; similarly, if you are placed on a waitlist your credit card will not be charged.
  2. All placements are subject to our Admissions Review (see below).
STEP TWO: ADMISSIONS REVIEW

Once your son or daughter’s place on a trip has been held during Placement we will send you our Admissions Review Forms; these include:

  1. Parent Questionnaire.
  2. Physician’s Report.
  3. School Reference.

When we receive these completed forms back from you our Admissions Review begins. The goal of this review is to determine whether your child meets Overland’s admission standards. We seek to admit campers who have demonstrated that they possess the personal qualities and experience necessary to succeed on an Overland trip. While Overland is always supportive and nurturing, an Overland program is unlike a traditional camp in that our small groups—12 campers and 2 leaders—travel, live and work as a group, making all of their own meals, helping each other and cooperating in ways big and small, and they do all of this far from home. As a result, every camper must be able to thrive in an environment that places equal emphasis on:

  1. Teamwork & Shared Responsibilities.
  2. Independence & Self-Reliance.
  3. Support of Others & Consideration for Others.

Your completed Admissions Review Forms guide our review. We focus on three main areas:

  1. Whether the applicant is developmentally and physically capable of succeeding in Overland’s program.
  2. Whether the applicant is socially and emotionally prepared for Overland’s program.
  3. Whether the applicant has a history of disciplinary or other issues that demonstrate a concern about whether or not the applicant would succeed in Overland’s program.

As soon as we receive your Admissions Review Forms, we will begin the Admissions Review process. If our decision is to admit your son or daughter, we will send you an email confirming your child’s admission. If we decide not to admit your son or daughter we will send you an email with our decision and we will make a full refund of any payments you have made to Overland.

NON-DISCRIMINATION POLICY

Overland prohibits discrimination against and harassment of any employee or any applicant for employment, or any camper or any applicant to join one of our camps, because of race, color, national or ethnic origin, age, marital status, familial status, genetics, ancestry, religion, disability, sex, sexual orientation, gender identity and expression, veteran or military status, military service or any other characteristic protected under applicable federal or state law. All personnel responsible for hiring and promoting employees, for admitting and enrolling campers, for leading and supporting campers, and for developing and implementing camp programs or activities are charged to support this effort and to respond promptly and appropriately to any concerns brought to their attention. Individuals who feel they have been treated in a way that violates this policy and/or federal, state or local employment laws are encouraged to notify one of Overland’s directors. Overland will not take any retaliatory action in response to an individual’s complaints.

Overland's Meals Policy

MEALS: GENERAL INFORMATION

Good food (and plenty of it!), excellent nutrition and fun are the goals of Overland’s meals. Each group buys, prepares and eats all of its meals together. Our campers, with their leaders’ supervision, prepare all meals. At Overland, meals are a group experience, an important way to foster connection with and consideration for other group members.

ALLERGIES & INTOLERANCES

We recognize there are many young people with food allergies or intolerances. We welcome these young people’s interest in joining us, and we ask parents of a prospective Overland camper with an allergy/intolerance to please consider the following important information.

Most meals at Overland are prepared in basic kitchens (or outdoors), and groceries are typically purchased from small stores with limited choices. As a result, meals are prepared and served in what may be allergen-contaminated environments, and on many trips allergen-free/gluten-free foods are not readily available. While we cannot guarantee allergen-free meal settings, we will do what is reasonable to provide allergen-free/gluten-free foods on those trips where available.

In all things, our top priority is to help maintain all campers’ well-being; to this end, all Overland leaders are trained to recognize and respond to allergic reactions, including administering antihistamines and epinephrine (both are carried in every trip’s first aid kit); leaders carry cell phones, and in some cases, satellite phones, so that should the need arise, emergency personnel can be contacted and their services requested. It is important for all prospective parents to understand that many groups travel in remote areas where emergency services may not be easily or readily accessible.

OUR ADMISSIONS PROCESS IS COLLABORATIVE

During our admissions process we will review all submitted Allergy Questionnaires to understand the applicant’s allergy/intolerance (to preview the Allergy Questionnaire please click here). We will then consider whether or not the applicant’s allergy/intolerance may be reasonably accommodated. If our admissions team has any concerns they will contact the parent. In this conversation we will seek to learn more about the allergy/intolerance; and we will discuss the available grocery stores, emergency services and medical facilities on the applied for trip. These conversations generally have one of three outcomes:

  • The applicant is placed on the applied for trip if the applicant otherwise qualifies.
  • We offer a different trip if the applicant otherwise qualifies.
  • We recommend waiting a year and re-applying.
MANAGING FOOD ALLERGIES/INTOLERANCES IS A PARTNERSHIP

Our commitment is to the health and well-being of each of our campers. Our goal is to partner with parents and campers—a partnership in which:

  • We clearly describe our programs and policies;
  • Parents clearly describe their child’s allergies or intolerances, and their child’s maturity level and capability to self-manage his or her allergy or intolerance.
  • We work together with parents in a collaborative and interactive process to determine if there are reasonable accommodations that can be made so that otherwise qualified applicants can participate in our programs.
  • Campers on a program take an active role in managing their allergies, including reading food labels as needed, eating only those foods with known ingredients, and seeking a leader if a reaction is suspected.

Expectations, Cell Phones & Electronics Policies

EXPECTATIONS

Overland programs are wholesome, structured experiences with high expectations of each camper’s behavior. Our campers are expected to be enthusiastic, positive, helpful and supportive of each other and of their leaders; they are expected to have chosen an appropri- ate trip for their interests and abilities; they are expected to have prepared adequately so that they can keep up physically and participate in all of the group’s activities; they understand that smoking, using any tobacco product, drinking alcohol or using any drugs (other than prescribed medications) is strictly prohibited. We reserve the right to dismiss any camper for any reason whatsoever—including but not limited to: rule breaking, misbehaving or an inability to fully participate or to keep up physically. Campers who are dismissed receive no refund and all costs associated with the dismissal are the sole responsibility of the parents/guardians.

PHONES

To maximize independence and self-reliance, we do not permit phone calls, emails or text messages to or from our campers (the exceptions to this are: your child will call home on arrival and departure with our phones and assistance, and in the case of an emergency). If your child brings a phone for use while en route to Overland, please do not bring an expensive smartphone; instead bring an inexpensive prepaid cell phone. All phones will be collected on arrival and returned at departure. While we will take reasonable steps to prevent damage, theft or loss to phones, we take no responsibility for phones and we will not make any reimbursements for lost, damaged or stolen phones.

OTHER ELECTRONICS

Cameras are welcome but please do not bring any other electronics (e.g., iPods, iPads, Kindles or other readers, GPS or similar devices). All electronics (except cameras) will be mailed home on arrival (at your risk and expense).

COMMUNICATION

During the summer, the Overland office is staffed from 8:30 a.m. to 8:00 p.m. seven days a week (outside of office hours our answering service provides coverage). Our leaders in the field are in touch with our office regularly; they carry cell phones (and in some cases satellite phones).

To help campers meet our high expectations of independence and self-reliance and to ensure that leaders are devoting all of their time and energy to the group, we ask you to refrain from calling the Overland office for updates on your child.

Please be assured that anytime a camper is treated for an injury or illness by a doctor or medical personnel you will be contacted by us: an Overland director will call you to explain the nature of the injury or illness and the proposed treatment. In almost every situation, parents are typically able to speak with the attending medical personnel, with their child’s leaders and with their child.

Payments & Refunds Policy

A deposit of $795 is due with the application. Full payment is due on March 1st. For applications received after February 1st, full payment is due within 30 days. Please note:

  • If your child’s program choices are not available, we will not charge your credit card.
  • We accept credit cards for the deposit of $795 and accept check or credit card for the final balance.
  • If, upon our review of your child’s Admissions Review Forms, the offer of a spot is withdrawn by Overland, a full refund of all payments to Overland will be made.
  • If, at any point in the admissions process we determine that you have provided incomplete, misleading or false statements, we may withdraw the offer of admission and no refund of any payments to Overland will be made.
  • If you withdraw your child before March 1st (notice of the withdrawal must be made in writing), $500 of the deposit is refundable.
  • If you withdraw your child after March 1st, there are no refunds for any reason whatsoever (including, but not limited to: voluntary withdrawal, illness or injury, summer school, security concerns or any other reason).
  • If your child leaves a program after it starts, there are no refunds for any reason whatsoever, including, but not limited to: voluntary withdrawal, illness or injury, dismissal by Overland (due to discipline, behavior, lack of fitness or motivation, etc.), security concerns or any other reason. Any costs incurred by Overland related to an early departure are the sole responsibility of the parents.

Payment Information

Name as it appears on your credit card
Credit Card Information
Billing Address



Some reminders (PLEASE READ):
  • Upon clicking submit, you will receive an automated email from Overland confirming that your application has been submitted. It does not guarantee a spot in a program.
  • Your credit card will be authorized but not captured. This means that your credit card company will place a pending charge on your debit or credit card, however, until we confirm the spot and capture the payment, the pending charge will not process or clear.
  • The funds will be held for 30 days or until we capture the payment, whichever comes first. Please wait until a charge has cleared to dispute it (i.e. it is normal to see a $795 charge to your account, especially if you use a debit card or other card linked to a bank account, but that amount will not clear until we confirm the spot).
  • During normal business hours, we'll review applications in the order which they are received.
  • If your first choice program and start date are available, we will call you to confirm your spot and charge your credit card the deposit of $795. You will also receive an email with our Admissions Review Forms.
  • Please only hit submit once!